Contributors

A eSafeT Contributor represents governmental departments, companies (including individuals functioning as companies i.e. sole proprietors) as well as the Client and  Contractor involved in a construction project.

A Contributor can be one of several predefined types or a custom type defined by the logged-in user. The predefined types represent some general types of entities that may be involved in a construction project like Architect or Designer.

A few of the Contributor Types are handled in a specialised way in the system. Some types are auto-created by the system on creating a Project and the logged-in user is restricted as to the actions that may be executed on these Contributors.

Contributor Types

The following table reflects the Contributor Types and the actions that may be executed on them with the applicable conditions.

Project Type	Contributor Type	Contractor Role is Principal Contractor	Contractor Role is Contractor	Restrictions
Safety File	Client	Represents the project client.	Represents the project principal contractor	Auto-created for a new project. Cannot be deleted. Name to be supplied and can be modified.
	Principal Contractor	Represents the project principal contractor.	Not applicable	Auto-created for a new project. Cannot be deleted. Detail pre-populated (selected company), cannot be changed. Appointee created with the Contributor.
	Contractor	Not applicable	Representing the contractor for whom the safety file is generated.	Auto-created for a new project. Cannot be deleted. Detail pre-populated (selected company), cannot be changed. Appointee created with the Contributor.
	Health and Safety Practitioner to PC/Contractor	The Safety Advisor to the principal contractor	The Safety Advisor to the contractor for whom the safety file is generated.	Auto-created for a new project if project is created by a Safety Practitioner company. Can also be added by logged-in user. Can be edited and deleted if need be.
	Asbestos Contractor Subcontractor	Asbestos Contractor Subcontractor		Added by logged-in user. Can be edited and deleted if need be. Appointee created with the Contributor
	Client Agent Architect Engineer Designer Custom	Client Agent Architect Engineer Designer Custom		Added by logged-in user. Can be edited and deleted if need be.
	Dept of Labour Electricity Municipal Health and Safety Officer Telecommunications Water	Department of Labour Electricity Department Municipal Health and Safety Officer Department of Telecommunications Department of Water affairs
Specification	Client	The Project Client		Auto-created for a new project. Cannot be deleted. Name pre-populated (selected company), cannot be changed.
	Health and Safety Practitioner to CLIENT	Client Safety Practitioner		Auto-created for a new project if project created by a practitioner company. Can also be added by logged-in user. Can be edited and deleted if need be.
	Principal Contractor Architect Client Agent Consulting Engineers Designer Subcontractor Custom	Principal Contractor Architect Client Agent Engineer Designer Subcontractor Custom		Added by logged-in user. Can be edited and deleted if necessary.

Every company involved in a project must be added as a Contributor. In particular, the companies of all officially appointed persons in a health and safety role must be added as a Contributor before the appointment can be registered with the eSafeT Project.

Auto-created Contributors

Certain Contributors are auto-created on creation of a new project. The process and user experience is different for specification and safety file type projects. It also differs for safety file projects with a Project Role of Principal Contractor and safety file projects with a Project Role of Contractor.

In addition, the user experience is different when projects are being created or changed by a Safety Practitioner as opposed to the Client or Contractor company owning the project.

Client User, Specification Project

If the logged-in user's is the User of a Company registered as a Client Company Type, a newly created Project will be a specification project. The user's Company is the Project owner.

A Client Contributor is auto-created and the Name, Address and Postal Code fields of the Contributor are pre-populated with the Name, Address and Postal Code of the logged-in user's Company i.e. the client and owner of the specification project. The Name field cannot be modified but the Address and Postal Code fields can be changed at will while the project is editable i.e. in Draft or Completed state.

The Contact, Telephone, Cell Phone, Fax and Email fields of the Contributor are pre-populated with the Name, Telephone, Cell Phone, Fax and Email of the user of the Project owner Company with a designation of CEO, Managing Member or Proprietor. The information can be changed at will by the logged-in user while the project is editable i.e. in Draft or Completed state.

Contractor Company User, Safety File Project

If the logged-in user's is the User of a Company registered as a Contractor Company Type, a newly created Project will be a safety file project. The user's Company is the Project owner, also referred to in this document as the logged-in company.

Principal Contractor User

If the Project Role is Principal Contractor, the following Contributors are auto-created:

• Client Contributor - represents the project client and no fields are pre-populated. Fields can and should be populated and modified by the logged-in user but the Contributor cannot be deleted.
• Principal Contractor Contributor - represents the logged-in company (Project owner). The fields are pre-populated and the Contributor cannot be deleted.
  Company Name and Address: the Name, Address and Postal Code fields are pre-populated with the Name, Address and Postal Code of the logged-in company (Project owner). The Name field cannot be changed by the logged-in user but the Address and Postal Code fields can be changed at will while the project is editable i.e. in Draft or Completed state.
  Contact Details: The Contact, Telephone, Cell Phone, Fax and Email fields are pre-populated with the Name, Telephone, Cell Phone, Fax and Email of the user of the logged-in company (Project owner) with a designation of CEO, Managing Member or Proprietor. The information can be changed at will by the logged-in user while the project is editable i.e. in Draft or Completed state.

Contractor User

If the Project Role is Contractor, the following Contributors are auto-created:

• Principal Contractor Contributor - represents the project principal contractor and client to the contractor i.e. to the logged-in company (Project owner). No fields are pre-populated but they can and should be populated and modified by the logged-in user. The Contributor cannot be deleted.
• Main Contractor Contributor - represents the logged-in company (Project owner). The fields are pre-populated and the Contributor cannot be deleted.
  Company Name and Address: the Name, Address and Postal Code fields are pre-populated with the Name, Address and Postal Code of the logged-in company (Project owner). The Name field cannot be changed by the logged-in user but the Address and Postal Code fields can be changed at will while the project is editable i.e. in Draft or Completed state.
  Contact Details: the Contact, Telephone, Cell Phone, Fax and Email fields are pre-populated with the Name, Telephone, Cell Phone, Fax and Email of the user of the Project owner with a designation of CEO, Managing Member or Proprietor. The information can be changed at will by the logged-in user while the project is editable i.e. in Draft or Completed state.

Practitioner User, Specification Project

If the logged-in user's is the User of a Company registered as a H&S Practitioner Company Type, and the selected Company is a Client Company Type, a newly created Project will be a specification project. The selected Company is the Project owner. The following Contributors are auto-created:

• Client Contributor - represents the project client and cannot be deleted. The following fields are pre-populated:
  Company Name and Address: the Name, Address and Postal Code fields of the Contributor are pre-populated with the Name, Address and Postal Code of the selected Company i.e. the client and owner of the specification project. The Name field cannot be modified but the Address and Postal Code fields can be changed at will while the project is editable i.e. in Draft or Completed state
  Contact Details: the Contact, Telephone, Cell Phone, Fax and Email fields of the Contributor are pre-populated with the Name, Telephone, Cell Phone, Fax and Email of the user of the Project owner Company with a designation of CEO, Managing Member or Proprietor. The information can be changed at will by the logged-in user while the project is editable i.e. in Draft or Completed state.
• Health and Safety Practitioner to CLIENT Contributor - represents the logged-in company but may be deleted. The following fields are pre-populated:
  Company Name and Address: the Name, Address and Postal Code fields of the Contributor are pre-populated with the Name, Address and Postal Code of the logged-in Company i.e. the Company of the logged-in user. All fields can be changed at will while the project is editable i.e. in Draft or Completed state
  Contact Details: the Contact, Telephone, Cell Phone, Fax and Email fields of the Contributor are pre-populated with the Name, Telephone, Cell Phone, Fax and Email of the user of the logged-in Company with a designation of CEO, Managing Member or Proprietor. The information can be changed at will by the logged-in user while the project is editable i.e. in Draft or Completed state.

Practitioner User, Safety File Project

If the logged-in user's is the User of a Company registered as a H&S Practitioner Company Type and the selected Company was registered as a Contractor Company Type, a newly created Project will be a safety file project. The selected Company is the Project owner.

Principal Contractor Safety File

If the Project Role is Principal Contractor, the following Contributors are auto-created:

• Client Contributor - represents the project client and no fields are pre-populated. Fields can and should be populated and modified by the logged-in user but the Contributor cannot be deleted.
• Principal Contractor Contributor - represents the selected company (Project owner). The fields are pre-populated and the Contributor cannot be deleted.
  Company Name and Address: the Name, Address and Postal Code fields are pre-populated with the Name, Address and Postal Code of the selected company (Project owner). The Name field cannot be changed by the logged-in user but the Address and Postal Code fields can be changed at will while the project is editable i.e. in Draft or Completed state.
  Contact Details: The Contact, Telephone, Cell Phone, Fax and Email fields are pre-populated with the Name, Telephone, Cell Phone, Fax and Email of the user of the selected company (Project owner) with a designation of CEO, Managing Member or Proprietor. The information can be changed at will by the logged-in user while the project is editable i.e. in Draft or Completed state.
• Health and Safety Practitioner to PC/Contractor Contributor - represents the logged-in company but may be deleted. The following fields are pre-populated:
  Company Name and Address: the Name, Address and Postal Code fields of the Contributor are pre-populated with the Name, Address and Postal Code of the logged-in Company i.e. the Company of the logged-in user. All fields can be changed at will while the project is editable i.e. in Draft or Completed state
  Contact Details: the Contact, Telephone, Cell Phone, Fax and Email fields of the Contributor are pre-populated with the Name, Telephone, Cell Phone, Fax and Email of the user of the logged-in Company with a designation of CEO, Managing Member or Proprietor. The information can be changed at will by the logged-in user while the project is editable i.e. in Draft or Completed state.

Contractor Safety File

If the Project Role is Contractor, the following Contributors are auto-created:

• Principal Contractor Contributor - represents the project principal contractor and client to the contractor i.e. to the selected company (Project owner). No fields are pre-populated but they can and should be populated and modified by the logged-in user. The Contributor cannot be deleted.
• Main Contractor Contributor - represents the selected company (Project owner). The fields are pre-populated and the Contributor cannot be deleted.
  Company Name and Address: the Name, Address and Postal Code fields are pre-populated with the Name, Address and Postal Code of the selected company (Project owner). The Name field cannot be changed by the logged-in user but the Address and Postal Code fields can be changed at will while the project is editable i.e. in Draft or Completed state.
  Contact Details: the Contact, Telephone, Cell Phone, Fax and Email fields are pre-populated with the Name, Telephone, Cell Phone, Fax and Email of the user of the selected Company with a designation of CEO, Managing Member or Proprietor. The information can be changed at will by the logged-in user while the project is editable i.e. in Draft or Completed state.
• Health and Safety Practitioner to PC/Contractor Contributor - represents the logged-in company but may be deleted. The following fields are pre-populated:
  Company Name and Address: the Name, Address and Postal Code fields of the Contributor are pre-populated with the Name, Address and Postal Code of the logged-in Company i.e. the Company of the logged-in user. All fields can be changed at will while the project is editable i.e. in Draft or Completed state
  Contact Details: the Contact, Telephone, Cell Phone, Fax and Email fields of the Contributor are pre-populated with the Name, Telephone, Cell Phone, Fax and Email of the user of the logged-in Company with a designation of CEO, Managing Member or Proprietor. The information can be changed at will by the logged-in user while the project is editable i.e. in Draft or Completed state.